Here is the general identifying information of the substance

Name

You can choose the name to use for a substance within your organization. The names tab includes a field for each language where you can select a name for a substance.

Choosing a name is not mandatory; in such cases, the displayed name will be chosen automatically, as described below.

The name of the substance displayed on this tab at the top left, which is also used as the default name across the application, is dynamically derived. This is looked up in the set of names that were entered using the following methodology:

• If a common name is filled out in the language you are using, it will be used; otherwise;
• If you enter a "random" name in the language you are using, it will be used, otherwise;
• If there is a common name in English, it will be used, otherwise;
• If a "random" name is entered in English, it will be used, otherwise;
• Use the first name you can find.

If a substance's name from an external database ends with '(*)', it indicates that the external database source has identified the substance as expired.

Registration and identification numbers

The fields listed below have either been imported from the database or entered manually (for a SOFOS 360® substance).

• CAS-number;
• REACH-registration number;
• GHS Index number;
• EINECS-number;
• NFPA-code;
• GEVI-number;
• UN-number;
• Concentration;
• Molecular weight;
• Formula;
• Origin (source);
• Usage (you can export the values listed here);
• Advised use (you can export the values listed here).
• Discouraged use (you can export the values listed here).

Attention! The term "EC-number" is currently preferred to the outdated "EINECS number" designation. Therefore, EC-number has been added in SOFOS360. It can be found on the "Substance" tab in the mutation screen of a substance.

These options will be available on the substance detail screen.

• Released: the substance is visible to all users.
• Information portal: Here you can indicate whether a substance should be included in the information portal
• Expired (only for DBD substances): If the database supplier sets the substance to 'Expired', this checkbox will be ticked. The substance's name will have (*) added at the end to indicate that the substance has expired.
• Expired for our organization: Using this field, you indicate that the substance is no longer in use at the organization and may be removed from the list of active substances. The substance will then no longer be able to be modified, shown on the information portal or in the substance overview, or selected as a link to an article.
• Is mixture: If you add mixture components to a substance, this checkbox is automatically checked and cannot be changed. However, you can manually check the checkbox when no components have been added to indicate that the entered substance is a mixture.
• Is only mixture component: If a substance has only been included to serve as a mixture component and is not otherwise available in your organization, check this box. The substance will no longer be visible in the Information Portal or the substance overview, but it can still be used as a component in new mixtures.
• In Stoffenmanager: You can export the substance to an XML file and import it into Stoffenmanager. Once completed, this checkbox will become active. When you later click the 'To Stoffenmnager' button in the substance overview without choosing a substance, all substances that have ever been sent to Stoffenmanager will be selected, allowing you to update them all at once in Stoffenmanager.

This tab displays the lists on which the substance appears. SOFOS360 provides numerous of these lists based on the CAS number or classification.

The checkbox CMR is automatically checked if an H-phrase is linked to a CMR indication (H340, H341, H350, H351, H360, H361, and H362). You can also manually check the CMR checkbox and save the item; it will turn red if the manual adjustment does not match the information from the database.

The checkboxes for PZZS, ZZS, SZW (Fertility, Development, Breastfeeding), VOS, Drug Precursors, ODP and F-gases, SVHC, Diisocyanate, OPCW, Opiate List, REACH Authorization, BAL Annex 3 and ZZS emission class can be automatically set when saving the substance if the corresponding lists are uploaded and the substance appears on one or more of these lists.

Additionally, you can indicate if the substance appears on one or more of the following lists:

• VCW list
• Annex 17

Lastly, some 'old' lists that were used in the past will be removed from SOFOS360 in the future. These are:

• Customs
• Blacklist
• Fuel

If the substance is a mixture, it might have components that appear on the SZW, ZZS, PZZS, Diisocyanate list or have a nanoform. In such cases, a 'In component' checkbox will be shown next to the relevant list.

 

You will find various names in different languages (synonyms) on this tab. By default, the given name in the current language of the browser will be used as "the name". However, if you prefer using a different name instead of "the name", you can enter the preferred term and indicate which of the available names should be used.

You can only add synonyms to the list of names if it concerns a substance from one of the databases. When you update the substance with the most recent data from the databases, these synonyms will remain.

Here you will find:

• Hazard classes
• H-phrases
• P-phrases
• GHS pictograms

You can modify the icon per component to your preferences (personalize) and and reset it to the standard settings using the Reset icon.

You can also export data per component. However, it is not possible to export all data from the entire sheet at once.

You can add the preferred pictograms by clicking "Link" or "Unlink" button.

Here you will find the properties of the substance in four tabs.

	On the tab Aspects you will find a description of the: Type (is the substance mixed or unmixed); Aggregate state (solid, liquid, gas, plasma); Solubility (is the substance soluble and if so, in what way); Colour; Smell; Emergency number (which supplier/producer can you call in case of emergency).
	On the Physical properties tab you will find information about, among other things: PH value; Freezing point; Emission (to be filled in for the substances manager for solid matter); Partition coefficient; Vapor pressure; Viscosity. The structural formula A substance's structural formula can be represented graphically. This involves using the magnifying glass button to search a public database for a substance by its CAS number or name, and if a specific substance is found, the so-called SMILES description of that substance is generated. An image is then created based on the description. You can also input the SMILES description yourself and generate an image using the aforementioned button. For instance, the SMILES description of dinitrobenzene is:C1(=CC=CC=C1NO)N(O)O
	On the Free text tab you will find an overview of: Text (free to enter, for example additional storage or transport instructions); Language code.
	On the Control parameters tab you will find an overview of: Control parameter section; Parameter type; Control parameter; Source; Use; Mixture component; Source. There are several control parameter sections: Personal protection; Ecotoxicity; Acute toxicity. If you want to add a control parameter, you can add values yourself or select from the drop-down list (opened by clicking the black arrow ()). You will see that every parameter type and control parameter section has a separate window where you can enter the required values.

Here you will find the transport regulations for the selected substance:

• UN-codes;
• Transport classes: Road transport (ADR), Train (RID), Inland shipping (ADN), Air freight (ICAO), Ocean freight (IMDG);
• Labels;
• Any additional transport texts.

Attention! The ADR class and packing group are available in the Workplace Instruction Card (WIC). They can be found right above the Gevi number.

You can find the chapter numbers and, if available, the section numbers of the substance here, along with the available (fixed) texts. These texts include things like how to provide first aid, what kind of container is safe to put substances in, how to handle waste, and more.

You can add any texts that are relevant to the given substance. You have the option of selecting texts from multiple sources or just SOFOS texts. After choosing a chapter, you can check all the texts that apply by putting a checkmark in front of each one. You can add this all at once, close the window, and save your selection.

You can use the 'Add new text' button to add new text to your library. After adding, the text is immediately available for linking to the current substance and the other substances.

Here you will find the links to other elements within SOFOS360:

• Articles: article numbers that are related to a substance (this can be the substance itself, but also packaging material);
• Departments: the departments that are allowed to work with this substance;
• Employees: the employees who are allowed to work with this substance;
• Maximum stock: the maximum stock you want to carry for this substance.
• Process steps: the CMR registrations in which the current substance is included.

If there are no links, you will see "No data available".

Here you will find an overview of the mixture components:

• Volume percentage (%);
• Concentration (%);
• Mixture component;
• CAS-number;
• UN-number;
• H-phrase;

and possibly what the substance is part of:

• Volume percentage (%);
• Concentration (%);
• Mixture component;

If no information is known or entered, you will see "No data available".

If you use the 'CLP' module, fill in the 'Physical state during use' field, to perform a correct calculation.

Here you will find an overview of the history of the substance. You see:

• Who processed the substance;
• What date this was;
• What happened (type of operation);
• Which field this related to.

If there is no processing history, you will see "No data available".

Here you will find an overview of the documents linked to the substance. If there are no documents associated with it, you will see "No data available".