Via this screen a scan file with actions can be imported and processed directly without intermediate screens (this is in contrast to Scanner file processing). The advantage of this is that the scan file can be processed in one go, which is a lot faster than when you have to fill in a screen for each action. This is immediately the disadvantage. Of the processed pots, only the data entered in the scan file is now entered (the possible new space and the possible new employee). It is therefore not possible via this function to adjust the content of the pot or to fill in any costs or project.

The following actions can be performed using a scan file:

• Issue
• Expend
• Return to warehouse
• Return to supplier
• Move
• Check inventory in room

The layout of the file can be described via the menu item “Layout lines file”. Actions to be executed are indicated in the scan file with so-called action codes. The translation of an action code in the scan file to an action in SOFOS360 is recorded via the menu item“Scanner Actioncodes”.

Unlike the Scanner file processingfunction, this function can process a scanner file in which multiple actions have been scanned for one pot (for example: spend pot 1 and also take it again). It is also possible with this function to scan pots, rooms and employees without a so-called prefix. This prefix normally indicates what the scanned number means and is defined in the scan file layout. However, if a number is scanned without a prefix, SOFOS360 will attempt to determine what the scanned number could be without a prefix. However, the following requirements apply to the scanned file.

1. First, a promotional code must always be scanned.
2. If no space has been scanned yet, the first number without prefix after the promotion code always must be a space number.
3. When an action code is scanned, the previously scanned space and employee numbers are emptied and the rules apply from number 2.

If a number is scanned without a prefix and the space is not yet known, the scanned number will be interpreted as space (line 2). If the space is known, SOFOS360 will find out if it is a pot or an employee. The pot is searched for via the pot number, the employee is searched for via the employee number. If one of the two satisfies, it will be chosen. If both or neither of these are satisfactory, this will be indicated in the scan result and the action cannot be performed (yet).

To process a scan, enter the location of the scan file and the file layout to be used. After both fields are filled in, the scan file is automatically read in and analyzed. You can see the result of the read-in and analysis action in the overview on the 'Actions' tab. This overview shows whether an action can be performed on a pot and if not, why not. You can optionally change an action line by clicking on the pot ticket and complete if necessary information is missing. After saving the changed action line, the line action is checked.

Via the button "Process pots" the processing of all approved actions is started.

With the correctly processed pots, the 'Processed' checkmark is checked and you can no longer change the action. If you have specified in My detailson the 'Order settings' tab that an order request must be made automatically and when a pot is issued the minimum inventory limit specified for the item is exceeded, an order request will be created automatically for the article of the pot issued. The result of creating the order request is displayed in the 'Order result' field of the processed action.

If a inventory check has been included in the scan file, the result of this check is shown on the 'Stock check' tab.

The 'Print label' button prints a label of the pots that have been issued, taken or moved. Here the situation pot is used as it is after the last processing of the scan file. You can indicate which label definition you want to use when printing in the 'Label' field.