In this version the following items are new developed.
This version introduces the Biological Agents module. Using this module, you can record the permits that you must apply for if you are going to work with biological agents (e.g. GMOs). When entering the permits, you can use a database with bacteria, moulds, viruses, parasites, etc. The data are taken from the GMO database. The data are taken from the GMO lists as published by the RIVM.
Articles can now be copied. This allows you to quickly create new articles that differ very slightly from the current article. When duplicating, all kinds of data are taken over after which you can adjust things like:
After copying, you can then adjust other things like price, minimum stock and room for stock.
If you want to add a new substance from the overview screen of substances, you will be asked to fill in a name and/or a CAS number. Based on these data, a check is made immediately whether a substance with (part of) that name and/or (part of) that CAS number already exists in your substances. The found substances are listed at the bottom of your screen. If the substance you want to create is already there, you can select it directly from the list of substances. If not, you can continue with adding the substance by using the button New.
You can now decide which name you want to use for a substance within your organization. On the names tab, a field is available for each language where you can choose a name that you wish to use for a substance.
Choosing a name is not mandatory; in that case the name to be displayed is automatically determined as it was in the past.
These preferred names can be defined for all substances, including for a substance that comes from an external database such as BIG, and are also saved if a substance is updated from that database. You can also add synonyms to these substances yourself, which of course are also saved.
Newly developed is the import module. With this module you can easily import suppliers, articles and pots.
This allows you to define an Excel file after which it can be imported into SOFOS 360. If a column in Excel has the same name as the field in SOFOS 360, this column is automatically linked. Other, mandatory columns need to be linked manually.
When the import is started, an overview with the results is shown first. In other words, the data that will be imported. In this overview you can indicate which data you actually want to process.
If errors occur, a summary is displayed showing the errors, reason for them and in which row of the Excel file the error was found.
When importing Suppliers and Articles, a check is made to see if it already exists based on specific characteristics. This check is not performed for pots because there can be many pots with the same amount of the same chemical.
The hazard pictograms were already shown for a substance on the information portal. From this version on, the pictograms can also be shown in the overview of substances, articles and pots. Of course, you can decide for yourself whether you want to include this column in your list or not. The standard view for these overviews makes the column available and visible in any case.
Articles can now be provided with a UNSPSC encoding to enable connection to an external system. UNSPSC is a coding system for products and services in eCommerce. The four primary levels of code are: Segment, Family, Class and Commodity.
Example:
| Level | Code | Description |
|---|---|---|
| Segment | 10 00 00 00 | Live plants and animal material and accessories and supplies |
| Family | 10 10 00 00 | Live animals |
| Class | 10 10 19 00 | Insects |
| Raw material | 10 10 19 01 | Butterflies |
Using a menu option under the group "External data" you can import the list of codes per language to be used (English, Dutch, German and French).
To gain insight into the use of SOFOS 360, a Dashboard has been added which shows how often people log in, by whom and whether this is on the Information Portal. The data in the top graph is displayed on Years, but by double clicking on the year you can zoom in on Quarters, and by double clicking again on Months.
When searching for a substance in an external database using (part of) a name, all substances in which this search term appeared in one of the available names were returned. However, this was not always clear because the standard name was returned even if the search term occurred in another name.
Now, in addition to the default name, the names in which the search term occurred are returned so that it is clearer why the substance was found.
For the use of Single Sign-On in combination with the Microsoft Azure Active Directory, the support of MFA (Multi-factor Authentication) is now added. This means that you can now set the user to enter an extra code when logging in to SOFOS 360. The setting of MFA is done on the Active Directory of Microsoft, where Conditional Access can be used, and is transparent for SOFOS 360.
Because logging in can also happen automatically when using Single Sign-On, it can also happen that the user is automatically logged out when SOFOS 360 is not used for a certain period of time. To prevent the user from logging in again, the user will be redirected to a separate page where it is made clear that the user is automatically logged out. To log in again, the user must deliberately choose this.
If automatic login with SSO is used, the login screen can be hidden.
For substances it is now possible to indicate that they fall under the CBRN (Chemical, Biological, Radiological and Nuclear) regulation such as precursors for explosives.
To make the WIK a bit clearer and more readable, the space between the two columns has been slightly increased.
From this release, the short description of rooms will be shown in the first column of the tree structure. The long description is included as a separate column in the overview. This makes it easier to read the name of the room, as well as the room it belongs to. Until now, the full name of the room was shown here, in which the names of all spatial elements that were above it in the hierarchy were also shown, where they were separated by a point.
Where until to now the room structure was represented as:
To be able to incorporate the 1000-points rule in a later stage, preparations are already made to be able to perform the calculation. Soon the pots within the organization can simply be selected to move and the 1000-points rule can be applied immediately.